Managing the day-to-day operations of the office and assisting in the implementation of planned initiatives.
[Closed]
Work description
• Manage programs and initiatives that promote research student satisfaction and success, such as curricular and summer internships, exchange and mobility programs and doctoral scholarship programs. • Centralize and consolidate essential information for research students, including creating FAQs, dedicated email addresses and managing and updating the information to be made available on the website, ensuring clear and centralized communication of initiatives aimed at research students. Ensure that all opportunities and initiatives are well communicated and accessible in one place, so that students are fully aware of the options available to them. • Create an enriching support environment for research students, ensuring that students are fully integrated into their research projects, with access to guidance and advice. Strengthen the process of integrating research students by coordinating the welcome sessions with the HR team. • Support the implementation of strategies that: 1) strengthen the attraction and recruitment of high-quality research students and 2) promote their development throughout their careers. Preparing the corresponding content for communication and dissemination, in conjunction with the communication service. • Participating in the definition of the information system requirements to be implemented and in the main indicators needed for monitoring research students. • Support the PhD Student Representatives committee in organizing events, sharing best practices and other student-led initiatives. Assist in collecting regular feedback through surveys in order to adjust initiatives as necessary. • Participate in the preparation of meetings, presentations and reports related to the office's activities.
Academic Qualifications
Higher education in Management, Human Resources Management, Science Management, Psychology, Public Relations or similar field. Other qualifications will be considered if accompanied by proven relevant experience. Preference for candidates with a Master's degree.
Minimum profile required
Excellent communication and collaboration skills, with the ability to build relationships of trust, using diplomacy and consensus; Strong analytical skills and knowledge of data analysis tools, enabling processes to be optimized and reports to be generated to support decision-making; Ability to consolidate and centralize information effectively, organizing data and resources in such a way as to ensure clear and accessible communication for all; Excellent written and verbal communication in Portuguese and English; Knowledge of Microsoft Office tools.
Preference factors
Experience in managing initiatives with students, especially research students; Ability to work autonomously and responsibly, with a high degree of integrity and organization to prioritize tasks and manage time efficiently; Strong interpersonal skills and ability to work in a team environment; Familiarity with student databases and project management tools will be considered an advantage.
Application Period
Since 06 Feb 2025 to 25 Feb 2025
[Closed]